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Development Project Design & Services Ltd.

Support Services to Overseas Study Tour/ Training Programs of “Twining Arrangement” under Emergency 2007 Cyclone Recovery and Restoration Project (ECRRP)

December, 2010 – August, 2012

Planning Commission, Ministry of Planning

The World Bank (WB)


Description of Project: A key feature of the implementation strategy for twining arrangement study tour program is to establishing a strategic partnership between Ministry of Planning, Program Division, PCMU and relevant international organization in Canada, Japan and Australia to ensure that the best practices in program management, monitoring and evaluation, impact evaluation, and leadership are in place. Through the network of twinning arrangement, the scope of cooperation will include planning and development of capacity building strategies, joint initiatives on capacity building through study visit. Twinning arrangements facilitated linkages with government, other non-government project management institutions and selected M&E agencies and encouraged the building of champions in the disaster management through: transfer of skills and knowledge; Identification and use of policies, techniques and interventions that have worked and to spread their application; Collaboration that strengthens the utilization of project benefits; Broadening of horizons by understanding current and emerging reform gains in disaster management in other countries; Relationship-building by having a partner to turn to or when opportunities arise to work together; Networking; and Solidarity by having a sense of belonging to a larger disaster management community. This approach will also contribute towards building capacity to ensure the following five pillars of the Disaster Risk Management Framework can be implemented.

Description of actual services provided by DPDS in the assignment:

The purposes of the study tour were threefold: to provide participants with an overview and understanding of disaster management activities in Canada, Japan and Australia, roles and work practices of different disaster management institutes in Canada, Japan and Australia and to discuss possibilities of twinning and networking arrangements with the selected institutes and foster professional links between the PCMU/ECRRP and selected disaster management institutes in that respective countries. Following tasks were performed by SMEC-DPDS: i) Obtain from the Project Director, ECRRP the requirements of services well in time and prepare the Selection Plans and processing schedules in consultation with the Project Director; II) Contact and make tentative arrangement for overseas study tour with respective institutes in Canada, Japan and Australia iii) Prepare proposals for each package of twining arrangement study tour and submit the same to the Project Director, ECRRP for final selection; iv) Organize field oriented and class room based programs as deemed appropriate and coordinate the visit; v) Organized travel visa; vi) Organized air-tickets and confirm flights, departure and arrival; v) Provide DSA (per diem) and allowances for out-of-pocket expenses to the participants at standard rates, not below the government rate, before departure from the country; vi) Organize suitable accommodation; vii) Provide airport reception and transfer; viii) Provide land transport to and from program venue; ix) Offer a full time guide / welfare person during the entire period of overseas stay; x) Monitor the study tour and follow-up with the institutions / organizations abroad on progress of assignment on behalf of the Project Director and attend to matters during the continuation of the tour on his behalf; xi) Provide a report on the overseas program; xii) Submit payment statements from participants and copies of air tickets and boarding passes.